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Family Resources

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Regular and prompt attendance is an important component of your child’s school success. Virginia State Law determines the regulations governing school attendance for all public schools.  The regular school day for kindergarten through Grade 5 at Shady Grove is from 7:40 AM to 2:10 PM.

Students may begin arriving at school at 7:20 AM. Staff supervision is available beginning at that time.  It is unsafe for children to arrive at school before supervision is available. We greatly appreciate your cooperation in this important area.

The following is the daily school schedule:

7:20 AM- Faculty and staff report for duty

7:40 AM- Tardy bell rings

7:42 AM- Morning Announcements

2:10 PM- Dismissal of bus riders, car riders, and

Daycare vans

2:15 PM- Dismissal of walkers and bicycle riders

2:50 PM- Teacher work day ends

4:00 PM- School office closes and building closes. 


Late Arrival 

Students entering the school building after the tardy bell rings at 7:40 AM must sign in at the Main Office and receive a tardy slip before reporting to class. If a child is tardy between 7:40 and 7:45 AM, a tardy notice will be sent home that evening to notify parents that the student was late. Children arriving after 7:45 AM must be accompanied by a parent and signed in at the main office. Tardies are recorded in individual attendance data for each child, and interventions are made according to district guidelines when necessary. Please see the Student Recognition Section of this handbook for information about the role that tardies play in qualifying for end of year attendance awards.


Virginia State Law requires written or verbal contact with the parent or guardian whenever a child is absent from school. When your child is absent, please call the school at 360-0825. Students who have been absent from school must, upon returning to school, bring a note signed by a parent or guardian. In the event of excessive absences, a signed note from a physician may be required for an absence due to illness. Acceptable excuses for temporary absence from school are as follows:

  • Illness of the child
  • Serious illness in the family
  • Death in the family
  • Special and recognized religious holidays
  • Other reasons approved by the principal

Early Dismissal

Requests for early dismissal must be made in writing to the teacher by a parent. The conditions under which the child is to leave school, including the name of the person calling for the child and the time, must be stated in the written request. Parents must come to the main office to sign out the child, who will be called from the classroom over the intercom. A student may not leave the school building or grounds without signing out in the main office. Parents or previously approved parent designees are required to present a picture identification card when picking up children.

Change of Address or Phone Number

For the safety of your child, please notify the school immediately whenever your phone number changes. Parents who move within the Shady Grove school zone must provide the new address and proof of residency to the school registrar in the main office. If a family moves from the Shady Grove school zone, the child must be withdrawn and registered at the new home school by the end of the semester in which the move occurs.

School Clinic/Illnesses

A registered nurse is on duty during school hours to provide needed care to the students. Prescription medication and over the counter medication (including cough drops, eye drops, Tylenol, Motrin and similar substances) will be administered by the nurse or other trained staff member in the clinic when there is an order from the physician (if needed) and parental permission for administration. All medications must be must be brought to the clinic by the parent unopened and in the original container. Please do not send medication to school via students. Medication administration permission forms are available in the school clinic and on the Henrico County website.

 Illness Requiring Absence

 For the benefit of the children and all others in the school, we ask that parents adhere to the following guidelines:

  • If you receive a call from the School Nurse to pick up your child, please do so immediately.
  • If a child has a temperature over 100.4 degrees, please keep the child at home until the temperature has returned to normal for 24 hours without any medication.
  • If a child has been diagnosed with an infection and placed on an antibiotic, please keep the child home for 24-48 hours after the medication has begun or as directed by the child’s physician.
  • If a child has an itchy scalp, please check for the presence of head lice and, if found, report the situation to the School Nurse immediately. Regularly checking children for this nuisance condition is a recommended practice.
  • If a child exhibits other signs of a communicable disease, such as watery or inflamed eyes, persistent cough, skin eruptions, sore throat, vomiting or diarrhea, please keep the child at home until the child has been symptom free for 24-48 hours.

 Serious Injury or Illness at School

In the event of serious injury or illness at school, every effort will be made to contact the parent or guardian immediately. Each child must have a current emergency information card on file for this purpose. Please contact the school immediately whenever you change your home or work phone numbers.  The emergency information card includes an alternate contact person and phone number for that individual. The emergency contact will be called to pick up your child in the event that we cannot contact you. This person does not necessarily have the authority to authorize medical treatment. If a child requires treatment beyond First Aid, and if the parent or guardian cannot be reached, the child will be taken by the rescue squad to the nearest hospital for emergency treatment.

Periodic Health Screenings

Periodically the School Nurse conducts screening tests for the identification of possible problems involving hearing and vision. Vision tests are conducted in kindergarten, third, and fifth grade. Hearing tests are conducted in kindergarten and third grade. All students new to Henrico County Public Schools will be screened for vision and hearing. Parents are notified when a screening test suggests a need for referral to a physician. Student height and weight measurements are also taken yearly.

Emergency Plans and Student Safety

Every effort is made to ensure that the school is a safe environment for our students and staff. Parent input regarding safety issues is always welcome. Fire drills are conducted consistently throughout the year. An evacuation plan is posted on the wall near the exit door of each classroom. Emergency bus evacuation drills, tornado, earthquake and intruder drills are also conducted each semester. All persons in the building at the time of an emergency evacuation drill, including visitors and volunteers, must evacuate the building.

School Safety Plan

Shady Grove staff members are trained and updated annually on the components of a comprehensive crisis plan that is specific to our school. The plan reflects compliance with recommendations offered by the Henrico County Public Schools Safety Audit Team. In the most recent HCPS Comprehensive Safety Audit, Shady Grove was rated “exceeds expectations” in 14 out of 14 categories. Henrico County Public Schools also conducts interim school audits on a yearly basis.

Visitors to Shady Grove: A School Safety Matter

Family visitors are always welcome at Shady Grove. However, to help ensure the safety and security of the children and staff, all exterior doors are kept locked.  Furthermore, a buzzer entry system has been installed to control access to the building during school hours. A member of the main office staff will respond to the buzzer and, after determining the identity of the visitor, will provide access to the building.

All visitors are required to report to the main office to sign in and to utilize the driver’s license scanner to secure a visitor’s badge before entering other areas of the building. Visitors must also sign out in the main office before they leave. Students and teachers are instructed to report immediately anyone or anything of a suspicious nature. In particular, staff members have been instructed to stop persons entering the building without a nametag and escort them to the office to secure one.

Parents are asked to drop off forgotten textbooks, lunches, lunch money, etc. at the Welcome Center located in the main lobby between 7:45 AM and 8:45 AM. These items will be forwarded to students in a timely fashion while ensuring that instructional time is not lost.

When requesting to visit a classroom to serve as a volunteer, please make arrangements in advance directly with the teacher.

School Cancellations or Closings

School cancellations or closings are authorized by Henrico County Public Schools and are announced on television and radio, as well as through the School Messenger notification system. Please make sure that your child and your child’s teacher know what to do if there is an unexpected early dismissal. Emergency closing plans are requested from parents at the beginning of the school yearPlease update this information promptly whenever your family’s emergency dismissal plans change.

 Student Insurance

Accident insurance and dental insurance are available to all students. The Henrico County School Board selects companies to administer these programs. Information regarding insurance programs is distributed to students at the beginning of the school year.


Strong and effective communication between home and school is an important emphasis at Shady Grove. Parent conference days are scheduled periodically throughout the year as indicated on the Henrico County Public Schools school calendar. Specific reminder notices regarding conference days will also be sent home. Additional conferences can be scheduled as needed by contacting your child’s teacher.

Please leave any message for the teacher by phone or e-mail. Teachers check their e-mail for parent messages before and after school each day, and they return messages and phone calls within 24 hours.

The school website is an important communication tool. All classroom teachers also maintain blogs that include highlights of their classroom programs, homework assignments and class newsletters. Other types of communication, including notes, official school notices, and PTA notices will be sent home from school on a regular basis. Finally, information is sent via email and/or phone call through the School Messenger Service.

Student Expectations

The Code of Student Conduct for the Henrico County Public Schools explains the expectations and responsibilities of all students. Families are asked to review these expectations with their children and then sign and return the final page of the document to the classroom teacher at the beginning of the year.

Behavior Standards

The following are examples of important behavior standards for the children:

  • Attend school regularly and on time.
  • Leave toys, skateboards, sports equipment, portable music players, and electronic games at home unless a teacher or administrator has given permission to bring the item to school.
  • Practice honesty in dealing with peers, teachers, and other people’s property.
  • Leave knives, dangerous objects, and toy weapons such as toy guns at home.
  • Show respect for others by refraining from fighting, name-calling, threats, or ugly remarks.
  • Wait for the school bus in an orderly manner and do not distract the bus driver.
  • Take care of the school buildings, grounds, books, computers, equipment, and buses.
  • Walk in the building at all times.
  • Use restrooms only for the express purpose for which they were designed.

Dress Standards

Henrico County Public Schools has developed consistent student dress code provisions for elementary, middle, and high school students.  These dress codes, which include guidelines for proper footwear, are published in the Henrico County Public Schools Code of Conduct that is distributed to students and parents at the beginning of the school year.

 Dress Code provisions are enforced according to the following guidelines: first offense, verbal reminder from the classroom teacher; second offense, written reminder sent home for parent signature; third offense, referral to the associate principal.

Before and After School Hours

Children may begin arriving at school at 7:20 AM unless parents have been notified that an earlier supervised activity is planned. Exterior and classroom doors are secured for the night at 4 PM. Please do not ask school personnel to make exceptions to this policy.

Students are asked not to play on the sidewalks around the building after school hours. Skateboarding and bicycle riding in these areas is prohibited as indicated on the signage in the front of the building. Please do not permit your child to enter the school unsupervised when school is not in session.

We ask all students and parents to help us protect our school from potential vandalism and abuse. If you see any unusual activity after school hours, please call the police department. Please help us protect our school, which belongs to all of us.

Solicitation by Students

According to Henrico County Public Schools policy, students may not be involved in the sale of items during the regular school day or in a door-to-door canvass of residences or businesses when done in the name of the school or organizations within the school. This policy is not intended to exclude fund-raising activities by the school or by organizations within the school, so long as such activities do not involve selling by students during the school day or in door-to-door solicitation.

Curriculum and Instruction

The core curriculum at Shady Grove Elementary School and in all Henrico County Public Schools is based on the Standards of Learning for Virginia. The Standards of Learning for each subject and grade level are organized into district semester pacing guides for teachers. These pacing guides can be found online at the Henrico County website, In addition, individual student needs are continually assessed so that instruction can challenge children to reach their full potential.

Other program offerings at Shady Grove include: individual and small group school counseling, classroom counseling lessons, family life, art, music, physical education, library, technology for all grade levels including keyboarding for Grades 3-5, exceptional education programs and services including learning disabilities, speech, occupational and physical therapy, English as a Second Language (ESL), and gifted program services. In addition, the Response to Intervention Program (RTI) offers assistance in reading and mathematics to students who are exhibiting a level of academic need that meets district-wide guidelines for support in basic skill areas.

Opportunities are also available for students to develop leadership skills and become involved in school activities through the following:

  • New Student Mentor Program (Grades 2-5)
  • Student Council Association (Grades 3-5)
  • Library Helpers (Grade 5)
  • Safety Patrol (Grade 5)
  • Physical Education Aides (Grade 5)
  • Morning Announcement Team (Grade 5)
  • School Store Helpers (Grade 4)

Diagnostic Assessments

All Henrico County elementary schools administer diagnostic or benchmark assessments in Grades 3-5 at the mid-point in the year. These assessments measure individual student progress on the curriculum standards that have been taught to that point in the year. Students in Grades K-2 take the Phonological Assessment of Literacy Skills (PALS) in fall, winter, and spring. Students in Grades 3-5 take the Measures of Academic Progress (MAPS) in reading and mathematics in the fall and spring.

Teachers notify parents regarding the administration of the diagnostic assessments, and parents receive feedback on student performance. The assessment results help teachers plan and adjust instruction to meet the needs of their students.

PTA Cultural Arts and Educational Enhancements

Periodically Shady Grove’s PTA provides students with special performances by groups such as Theater IV, the Virginia Symphony, or the Virginia Opera. Special classroom-based science programs are also provided.  Teachers notify parents in advance about the content of the programs and provide an opportunity for parents to opt their children out of the activity if they wish to do so.

Family Life Education

The Family Life Education curriculum uses adopted health, science, and guidance/counseling materials as a basis for age appropriate topics in grades K-5. Fourth and fifth grade students receive additional instruction in selected human growth and development topics presented by health education professionals. Program content overviews and opt-out information for the fourth and fifth grade Family Life Programs are distributed to parents in advance.

Physical Education Program

Henrico County Public Schools provide elementary students with a physical education program. Students in Grades K-2 receive 30 minutes of physical education once per week, and students in Grades 3-5 receive 30 minutes of physical education twice a week.

For safety reasons, children are required to wear tennis shoes on days when they have physical education class. Furthermore, children’s wrists, ankles, fingers, and necks must be free of jewelry and other items while participating in physical education. If children wear items of this type to physical education class, they will be required to remove them. To prevent items from being lost or misplaced, the item(s) will be placed in a plastic bag and sent home with a reminder.

While the children are permitted to wear Fitbits with parent permission, the school cannot assume responsibility for Fitbits   if they are broken or lost.

Report Cards and Interim Reports

Report cards are issued four times a year as indicated on the Henrico County Public Schools Calendar. Report cards are supplemented with written interim progress reports in the middle of each nine-week reporting period.

Effective in the 2016-2017 school year, parents of students in Grades 2-5 can access information about student progress during the marking period by registering to use the Parent Portal. Teachers ensure that the information on the portal is updated at least every two weeks. More information about the Parent Portal can be found in the parent brochure provided at the beginning of the year.


Homework reinforces the learning process that takes place during the school day and develops responsibility and independent study habits in the children. Although homework is the responsibility of the student, parents are asked to review homework assignments with their children nightly. The following are time guidelines for homework at different grade levels:


  • Kindergarten-15 minutes
  • Grades 1 and 2- 30 minutes
  • Grade 3- 40 minutes
  • Grades 4 and 5- 60 minutes

If your child is taking significantly longer to complete homework than the time indicated above, please discuss this with your child’s teacher. Daily homework will not be assigned on Fridays, over holiday periods, or on the evenings of major school events.

The following are some homework tips for parents to share with their children:

  • Set aside a time to do homework every day.
  • Locate a quiet area with good lighting and school materials (pencils, ruler, dictionary) in which to work.
  • Encourage independence while letting your child know you are available to help if necessary.
  • Be available to check your child’s work for accuracy and completion.
  • Remind your child of the ways in which homework is like the adult responsibilities that you model in the home.
  • Remember that nothing can substitute for a hug, smile, and word of approval. Be encouraging and supportive!

Field Trips

Grade level teaching teams may plan up to one field trip per semester to enhance curriculum and instruction. Field trips may or may not require a fee. Parents must grant permission in order for a child to participate. If a fee for a field trip presents a financial difficulty, please let us know.

Henrico County Public Schools has established guidelines for the approval of field trips in order to ensure that consistent safety standards for students are met. Consistent with these county guidelines, parents who volunteer to chaperone must attend an orientation meeting prior to the trip. Pre-school children are not permitted to accompany parent chaperones on field trips. Henrico County guidelines for chaperones on school bus trips are as follows:

  • Kindergarten: 4 students to 1 adult
  • Grades 1-3: 8 students to 1 adult
  • Grades 4-5: 10 students to 1 adult

Before serving as a chaperone for a field trip, the parent or family member must have completed a Henrico County Volunteer Application Form. These application forms are distributed at the beginning of the year in the welcome packet and are also available in the front office on request.

Grading and Student Achievement

Teachers make every effort to promote the academic success of the children. When children experience difficulty, teachers confer promptly with the child’s parents and offer suggestions for assisting the child in overcoming difficulties. Teachers also consult with the principal, counselor, and other school personnel to develop strategies for differentiating instruction and obtaining additional support.

Children in Kindergarten and Grade 1 receive grades according to the following scale:

4: Student performance consistently meets or exceeds standard/ expectation and student produces outstanding work.

3: Student performance usually meets standard/expectation and student produces acceptable work.

2: Student performance is approaching standard/expectation and student inconsistently produces acceptable work.

1: Student performance is below standard/expectation and student frequently requires re-teaching.


Students in Grades 2-5 receive report card grades in the core content areas according to the following scale:

A= 90-100         Excellent

B= 80-89           Very Good

C= 70-79           Satisfactory

D= 65-69           Marginal Progress

F= Below 65       Failing

Finally, grades in art, music, and physical education reflect the following participation standards:

S= Satisfactory: When present, the student comes prepared and participates to the best of his or her ability.

N= Needs Improvement: When present, the student comes unprepared and does not participate. (Two or more class periods of non-participation requires a parent contact.)

Teachers send the report cards home for parent review and signature each nine weeks. Please return your child’s signed report card envelope and interim progress reports promptly to the teacher.

Library Information Center

The school library is available to all students during the day for reference work, research, and book checkout. Student materials are checked out for one week and materials may be renewed. Overdue notices are printed and distributed each week. No fines are assessed for overdue books; however, a child may not check out a new book until the previous one has been returned. If a library book is lost, please notify the librarian. A replacement charge will be assessed.

Promotion and Retention

Decisions as to whether a child will be promoted to the next grade level or retained are based on the needs of the individual student. Parents are important participants in this critical decision. When a teacher has reason to believe that a child needs additional time in a grade level, she consults with the principal, parents, and other school professionals who have worked with the student. Data is collected throughout the school year to support decisions regarding promotion or retention. Factors considered for promotion are the student’s successful performance of the Virginia Standards of Learning for the grade level, attendance, chronological age in relation to the normal grade/age group, maturity in emotional and social development, and work and study habits.

Parents are notified on the interim report during the third marking period when a child is experiencing difficulty to the extent that retention may be necessary.  A retention meeting involving the parents, teacher, school administrator and school counselor is held during the third quarter. Final notification of retention is sent to the parents no later than three weeks prior to the end of the school year.

Student Transportation

During the week before school opens each year, teachers contact families to welcome them, to get acquainted, and to determine how the child will travel home from school each day. Parents also submit home travel information in writing at the beginning of the school year. Whenever a child needs to leave school in a different manner than usual or disembark a school bus at a different stop than usual, a written note from a parent describing the transportation change for the day is required. Students who do not have written directions from a parent will be sent home in the usual way. These important guidelines have been established for the safety of the children.

 Bus Transportation

 School bus transportation is a service provided to students who live outside the .3-mile walking zone. Riding the school bus is a privilege and students are expected to follow the rules stated in the Henrico County Department of Transportation Manual that is provided to all students. Appropriate and safe behavior that includes respect for other persons and their property is required at school bus stops.

Because our school buses are at their seating capacity, students may not ride a bus other than the one to which they are assigned by the Henrico County School Transportation Department. If highly extenuating circumstances exist, please contact our School Resource Teacher.

Kindergarten Bus Students

According to Henrico County School Board policy, a parent/guardian or other previously authorized person must accompany a kindergarten child to the school bus stop in the morning and be present to pick up the student when the child is dropped off after school.  If a parent/guardian or other authorized person is not present at the bus stop to meet the student, the bus driver is required to return the student to school. The parent/guardian will then be contacted to come to school to pick up the child. Parents, guardians, and authorized persons must present a driver’s license as proof of identity when picking up a child either at the school or at the bus stop.


As part of a recent Shady Grove school safety review, the Henrico County Police cautioned pedestrians against crossing Wyndham Lake Drive during peak traffic hours. School data collected as part of the review indicated that traffic is at high volume from 7:20 AM to 7:40 AM, with peak volume occurring between 7:30 AM to 7:40 AM. For the safety of the children, school bus service is provided to those students who live outside the .3-mile walking zone and also to those who live across Wyndham Lake Drive. Parents are required to accompany any children who cross Wyndham Lake Drive in the morning or afternoon.

All students who have parent permission to walk between school and home are reminded to be extremely careful and observe all safety rules. Walkers are advised to leave school promptly at the dismissal bell; go directly home; and use the sidewalks that connect our school to the closest subdivisions.  Currently a crosswalk guard is available to assist children at the designated crosswalk adjacent to the bus loop entrance. For safety reasons, children and adult walkers must walk around the bus loop to the designated crosswalk rather than crossing the bus loop at any other point. A parent or previously authorized adult must accompany a kindergarten walker. An authorized adult or older sibling must accompany first graders.

A traffic safety brochure with further information is provided at the beginning of the year.

Bicycle Riders

With written parental permission and after completion of the school bicycle safety orientation, fourth and fifth grade students may ride their bicycles to school. Two bicycle racks, one at each end of the campus, are available for student use. As part of the bicycle safety orientation training, students and parents must agree to and sign a copy of the following safety guidelines:

  • Students riding in from Millstone Landing will need to stop and dismount at the intersection of the bus loop. They must wait for the crossing guard to give permission to walk the bike across the intersection. They will then ride on the sidewalk to the bike path entrance on Wyndham Lake Drive in front of the Multi-purpose Room. Students must walk their bikes on this bike path.
  • Students riding in from Wyndham Lake Drive may use the bike path that runs in front of the school by the playground side of the building. Students may ride their bikes along this bike path only.
  • Students may NOT cross the busy intersection of Wyndham Lake Drive and Wyndham Park Drive at the school entrance.
  • All bicycles must be parked at the racks provided. Riders are encouraged to bring bicycle locks.
  • Bicycles may not be ridden on school property before, during or after school hours for any purpose other than what is described above.
  • Students must wear bicycle safety helmets.
  • Riders must be respectful and courteous to community members by walking their bikes around pedestrians when passing them.
  • Students must have a sidewalk pathway between home and school to avoid riding on major roads. Students may not ride bicycles along Nuckols Road.
  • Careless and/or reckless use of a bicycle can result in the loss of bicycle riding privileges. Fourth and fifth graders can obtain bicycle permission forms from their teachers.

Car Riders/Parent Pick Up

Students are discharged in the morning and picked up in the afternoon in the circular drive area located directly in front of the school.  Designated staff members and volunteers supervise the arrival and dismissal of students by car.

Children who are car riders, or whose parents pick them up on foot, will be assigned a pick-up number and receive a laminated number sign to display in their car’s front window. The number system is used to increase safety and efficiency at dismissal time.

For the safety of the children, please also follow these guidelines:

  • Remember that the entrance and exit drives from the school are one lane and one-way in each direction.
  • When arriving at afternoon dismissal time, please wait in line and do not attempt to pass other cars that are already in place.
  • Remember that visitors who need to enter the school at dismissal time may park in the spaces that are available in the back of the building.
  • Drop children off in the morning only in the drop off loop. Remember that dropping off children on Wyndham Lake Drive is a very dangerous practice.
  • Enter the building by the main entrance only at morning arrival time.
  • If you are the first car in the morning front loop rotation, pull all the way around the front loop to the “stop” sign before stopping.

School Food Services

Breakfast is served daily in the Shady Grove Dining Room from 7:20 AM to 7:40 AM. Students who wish to purchase breakfast must first report to their classroom teacher before going to the cafeteria.


School lunches may also be purchased, and those students who bring their lunches from home may purchase a la carte items. Students may not bring carbonated drinks, sodas, or glass containers from home.

Free and reduced price breakfast and lunches are available to qualifying students in accordance with the National School Lunch Act and Child Nutrition Program. Periodically schools distribute information about eligibility standards. Parents who believe that they may qualify may request free or reduced price lunches for their children.  Parents may apply for meal benefits on-line at

Student Lunch Accounts

Henrico County School Food Service has established a computer system for collecting funds for lunch and a la carte sales in the dining room. Students are assigned a five-digit lunch account number that enables them to maintain a balance to cover lunch purchases. Many families send bi-weekly or monthly checks (made payable to Henrico County Schools Food Service with the student name and lunch account number on the check) to the cafeteria manager for deposit into the child’s lunch account.  This eliminates the problem of lost money or insufficient funds to purchase lunch. Please send checks on Monday mornings. Parents may also apply online at and use their Visa or MasterCard credit or debit card via a secure Internet site. Parents participating in this program will need to go on-line and update their child’s account each year. There is a handling fee for each prepayment. Please contact 1-855-832-5226 or for details.

Student lunches cost $2.70 and breakfast costs $1.50. Low-Fat or Non-Fat milk is available for 65 cents. Snack item prices are determined at the beginning of the year.

If parents want to restrict the use of the funds to lunch only (as opposed to snack items), they may send a note to the cafeteria manager. If a preference is not specified, students may use the money for both meals and a la carte purchases. Cash is also accepted at the registers.

Parents who prepay for student meals are encouraged to monitor their account balances since School Food Services does not make refunds at the end of the year or when students leave the district. However, the following options are provided:

  • If an elementary or middle school student returns to the same school, the balance remains in their account to start the next year.
  • If a student transfers schools within the district, the Cafeteria Manager in the former school will, upon request, transfer the account balance to the new school.
  • If a student leaves the school district, the balance in the account may be transferred to another student in the district’s elementary or middle schools.

Lunch Charge Accounts

Henrico County Public Schools Food Service Department has established a meal charge system that students can use in emergency situations when their accounts have run out of money. (The meal charge system is discontinued two weeks before the last day of school to allow School Food Services to collect outstanding balances.) When students charge a meal, they may not purchase snack items. After a maximum charge of $5.00, children are given an alternate lunch of a sandwich and milk until their account charges are paid.

As a courtesy to parents, School Food Services will provide weekly phone calls to parents when a child’s school meal account becomes low, or if they have reached their charge limit and have a negative balance.

Behavior Expectations in the Dining Room

Lunchtime is an important social activity for the children. Every effort is made to ensure that the children have an enjoyable experience with their classmates. Expectations for student behavior are the same as they are in any dining room. To respect the rights of others, students are expected to use manners, particularly the terms “please” and “thank-you”; to pick up their trash after themselves; and to use quiet voices at the dining room table.

Visiting the Shady Grove Dining Room

Parents are welcome to visit the school dining room. However, because seating is limited, we ask that you make lunch visits a special occasion (such as a birthday or grandparent visit) rather than a regular routine. We encourage adult visitors to purchase one of our school lunches and to serve as role models for good nutritional practices.

Bringing restaurant take-out food into the dining room is discouraged. Furthermore, in light of the growing incidences of food allergies among the children, providing take-out food or other food treats to your child’s classmates is not permitted.

Classroom Snacks and Treats

Shady Grove Elementary School adheres to the guidelines set forth in the State of Virginia Governor’s Nutrition and Physical Activity Scorecard. The guidelines state the following: “All foods provided on campus during the school day must meet minimum nutrient standards. Foods and beverages must be a recognized component of the food based meal pattern or must contain 5 percent of the Daily Value, per serving or per 100 calories, of at least one of these eight essential nutrients: iron, calcium, protein, vitamin A, vitamin C, niacin, thiamine, or riboflavin.”

To safeguard the health and safety of the children, parent volunteers must consult with the classroom teachers whenever class snack or treat items are planned so that all items meet the Governor’s Scorecard guidelines. Food selection must also take into consideration students with food allergies, religious sensitivities, and medical restrictions.

Parent-Teacher Association

The Parent-Teacher Association offers parents many opportunities to become an integral part of our school community. All parents are encouraged to become members of the PTA and to attend the monthly meetings regularly. Interesting, informative, and entertaining meeting programs are consistently planned and held according to a schedule provided in the school Welcome Packet. The PTA maintains open communications with electronic newsletters and “E-Mail Blasts.” The Shady Grove faculty and staff are extremely proud and appreciative for the outstanding support received from the PTA.

Students attending after-school and evening PTA Programs must be accompanied by a parent, and parents maintain responsibility for the safety of their children at the end of the program. For PTA “drop-off” programs only, such as the Rock-a-thon, dismissal procedures will mirror those used during regular school dismissals, and children will be dismissed directly to their parents.

Room Parent Program

Teachers request assistance from PTA room parents for specific support of grade level activities throughout the year. In working to support the grade level program, room parents operate within the following guidelines:

  • Maintaining continuity within the grade level by planning all activities with the classroom teacher.
  • Limiting the number of classroom parties according to School Board policy while ensuring that nutritional and healthful treats are provided.
  • Remembering that School Board policy does not permit students or parents to collect money for class gifts for the teacher.

Volunteer Program

Shady Grove Elementary School offers many opportunities for parents to volunteer their time and talents to enrich the educational experience of all the students. We appreciate the many hours of service provided by school volunteers each year.

Some of the opportunities for volunteering include assisting the librarian in checking books in and out of the library; assisting the teachers with their classroom programs such as reading, writing, and computer technology on a weekly or biweekly basis; assisting in preparing instructional materials for teachers to use in the classroom; and assisting in the dining room during the lunch periods.

Parents who are interested in volunteering must complete a Henrico County volunteer application form each year and follow the guidelines established by Henrico County Public Schools. For safety reasons, pre-school children may not accompany volunteers when they are working in the building.

Lost and Found Articles

The Lost and Found is located on a table and on hanging racks near the entrance to the dining room.  Please label outerwear and other personal items with the child’s name. Lost and Found items that go unclaimed will be donated to charity at the end of each semester.

Birthday Celebrations

Your child’s birthday is very special to the Shady Grove School Family! Each day we recognize birthday children by identifying and congratulating them as part of the morning announcements. The children are invited to come to the main office where they receive a birthday ribbon or button and choose a special birthday pencil from our “treasure box.” Parents are invited to join their birthday children for lunch in the Shady Grove Dining Room as a birthday treat.

We ask for your cooperation again this year regarding cakes, cupcakes, and other sugar treats. Food allergies and health conditions of many kinds make treats of this nature undesirable, or in some cases, even dangerous for some children. Please do not bring food treats for your child’s class to the classroom or the cafeteria. We greatly appreciate your understanding and support in keeping all our children safe and healthy.

Invitations to birthday parties and other private parties may not be distributed at school.

Henrico County Public Schools Policy Manual

 A copy of the Policies and Regulations Manual of Henrico County Public Schools is available to students, employees, and the public online at and regulations/. Any person unable to access the online policy may request a copy of the specific policy by contacting Records Management at 652-3828.

Student Pictures

Individual student pictures are taken in the fall and in the spring. Class pictures are also taken in the fall. Purchase of student pictures is optional.

Student Recognition

In an effort to encourage high academic achievement and self-discipline, students in Grades 1-5 will be recognized during the year.

Quarterly Academic Awards (Grades 3-5)

Cardinal Scholar Awards are given to students who receive an A in major subjects and achieve satisfactory progress in all other areas. Major subjects are reading, mathematics, language, social studies, spelling, and science. Students receiving Cardinal Scholar are recognized by the teacher in the comments section of the report card each quarter.

Honor Roll Awards are given to students who receive at least a B in major subjects and make satisfactory progress in all other areas. Students receiving Honor Roll are recognized by the teacher in the comments section of the report card each quarter.

End of Year Recognition

Grades 1-2: Students are eligible to receive the excellent attendance award. This award is based on the Henrico County Public Schools criteria of no more than four absences or four tardies for the year.

Students who have been selected by their peers throughout the year as “Citizen of the Month” in the Shady Grove Citizenship Program are also recognized.

Grades 3-4: Students are eligible to receive the excellent attendance award based on the county criteria of no more than four absences or four tardies for the year.

Students in Grades 3-4 who have achieved Honor Roll or Cardinal Scholar all year and children who have been identified as “Citizen of the Month” throughout the year are also recognized.

Grade 5: Students in Grade 5 are also eligible for the excellent attendance, Honor Roll, and Cardinal Scholar Awards. In addition, the following special awards are given to fifth graders:

Principal’s Award– The Principal’s Award is one of the highest honors that a fifth grade Cardinal can receive. It is given to two students in each fifth grade class who personify excellence in academic achievement as well as leadership and citizenship.

Citizenship Award– This award is given to two students in each fifth grade class who have consistently exemplified the character traits reflected in our school theme for the year.

Presidential Educational Excellence Awards– Criteria are established by the federal government’s Department of Education. Recipients demonstrate exemplary performance on nationally normed standardized tests and exemplary academic performance in both 4th and 5th grades.

A Concluding Note

The strength of Shady Grove Elementary School is based on a close and productive partnership among students, parents, teachers, and administration. Our entire school community is justly proud of the outstanding level of parent involvement we experience yearly. We encourage you to continue this excellent tradition by volunteering your talents to the school; by maintaining close communication with your children’s teachers; and by offering any suggestions that you have for school improvement. Thank you in advance for your attention to the guidelines in this handbook!

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